PAPERLESS FUEL TAX | PAPER-BASED FUEL TAX

Fuel Tax Reporting: Paperless

Paperless fuel tax solution: Maximum compliance with minimal obligation

Throughout the continental United States and Canada, federal and local authorities alike continue to dedicate extensive resources to fuel tax compliance. According to government estimates, every dollar spent on fuel tax compliance yields $10 to $20 in recaptured tax revenue. When choosing a company to help prepare your fuel taxes, you need a company that gives you access to a wide range of IFTA fuel tax reports and many other useful management reports.

With IFTA fuel tax audits on the rise, more and more carriers turn to professionals to make sure they're ready.

Comprehensive solutions and support package for IFTA fuel taxes feature:

• Preparation of all applicable IFTA and mileage tax returns
• FREE audit support for all returns that are prepared
• Web-based IFTA fuel tax reports in real-time and on demand through the exclusive RoadTax.net® Web-based service
• Reconciliation of mileages to odometer readings
• PTO, Reefer and Idle Time refunds 

More than 60 reports including:

• GPS
• Out-of-Route Miles
• Fleet MPG
• IRP Licensing
• Fuel Summary/Detail
• Discrepancy Resolution Reports
• Charge Back Reports 

One solution fits all

An IFTA fuel tax compliance program through T-Chek Systems is truly a turn-key solution for any carrier by using your existing dispatch system and GPS data. And regardless of your computing platform, you'll enjoy real-time access to your IFTA fuel tax database and reports through the RoadTax.net® system.

Contact T-Chek today to learn more about a full-service paperless fuel tax compliance solution by calling (866) 661-2435.

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Fuel Tax Reporting: Paper-based

A one stop approach with the ability to work with multiple data formats; including paper.

Whether your fleet is strictly paper or a combination of electronic and paper data, T-Chek has a solution for you. With a fuel tax reporting solution through T-Chek, you'll get a data entry staff whose primary job is to key DTRs (Drivers Trip Records), cash fuel receipts and Massachusetts and New York Turnpike receipts.

Various types of DTRs are currently keyed. Whether it is from a trip sheet, trip card or from the Driver's Daily Log, T-Chek will discuss which way is the most accurate way to report your fleet's miles. When supplied with a trip sheet or a trip card, we will utilize the drivers recorded beginning and ending odometer readings along with the state line odometer readings. When using the driver's daily log, the driver's city and state information for origin, destination and stop points for each day traveled are recorded.

Once all records have been keyed, your personal tax accountant will run and review the following reports as part of their review process:

• Fuel Error conflict: Looks for fuel purchases that do not have corresponding trips
• Exception reports: Look for units with miles, but no fuel, units with fuel but no miles, and units with MPGs outside of the acceptable set range
• State and Odometer Continuity: Identifies state and odometer continuity gaps usually from the result of a missing trip record

Once all keyed records have been reviewed, client’s monthly and/or quarterly tax returns will be prepared and sent to the client for review and signature. Upon completion, the client has access to more than 25 fuel, mileage and tax reports via the Web that is accessible 24/7.

Some of the reports that are available through the Web include:

• IFTA
• MPG summary
• Summary of miles and fuel by jurisdiction
• Trip Detail Reports
• Fuel Detail Reports
• Tax settlements for Owner Operators 

Contact T-Chek today to learn more about a full service fuel tax compliance solution by calling (866) 661-2435.

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